Department:  Code Enforcement                           

Reports To:    Director – Code Enforcement         

FLSA:            Non-Exempt

 

General Summary:

Provides administrative support to faculty and administrative staff, including appointments, correspondence, manuscripts, data compilation, records maintenance and filing.  Performs a variety of accounting activities, computes classifies, records and reconciles transactions into the department’s financial accounting system.

 

Position Responsibilities (include but are not limited to the following):

  • Completes and processes payroll documents
  • Uses various software applications, such as spreadsheets and relational databases to assemble, manipulate and/or format data for reporting purposes
  • Maintains records through filing, retrieval, retention, storage, compilation, coding updating and destruction
  • Records and classifies accounting transactions
  • Responds to inquiries, by checking accounting transactions to locate and resolve discrepancies
  • Answers and screens incoming phone calls, relays messages as needed and greets customers
  • Directly dispatches code enforcement officers to urgent calls
  • Opens, sorts and screens mail
  • Completes various request forms for office supplies and equipment as directed
  • Orders, organizes and disperses office supplies

 

Knowledge, Skills, and Abilities Required:

  • Working ability to prioritize assignments.
  • Considerable ability to work well with others.
  • Excellent organization skills.
  • Working ability to solve problems.
  • Working knowledge of Microsoft Office.
  • Must be able to use standard office equipment such as copier, fax and calculating machines
  • Good written and oral communication skills.
  • Detail Oriented

Minimum Qualifications:

Education/Training: High School Diploma or Equivalent.

Experience: 1 year office experience required, 2+ years preferred

Working Conditions: Office setting.

 

Physical Requirements:

  • Ability to sit for extended periods of time.
  • Finger dexterity required to manipulate objects and use a keyboard.
  • Ability to see within normal parameters.
  • Ability to hear within normal range.
  • Ability to extend hand(s) and arm(s).

How to Apply: Here is the online application