Accounts Payable Specialist

Department: Controller

Reports To: Controller

FLSA: Non-Exempt

Position Responsibilities (include but are not limited to the following):

Perform the counter clerk duties in his/her absence
Balance daily cash drawer
Track deposit slips and forward to the accounts receivable clerk for depositing
Review invoices and claims from each department for accuracy
Prepare claims for the Controller for approval
Provide the Board of Works with appropriate reports prior to their meeting
Process all approved invoices for payment
File all payable reports and claims
Reconcile invoices against the purchase journal trace report
Separate billing statement by department and complete invoices as needed for other departments
Responsible for tracking grant and fixed asset expenditures
Cross train as back-up for other staff as needed
Maintain good rapport with vendors and maintain current W-9 forms
Enter and update vendors’ information into the database
Void checks as requested
Track voided checks
Monitor each departments budget expenditures
Communicate Check Run schedule to all departments
Prepare, print and distribute all 1099 forms
Prepare requests for permission to destroy permanent and nonpermanent records to the County Commission of Public Records
Once request for record destruction is approved, destroy records accordingly

Knowledge, Skills, and Abilities Required:

Excellent Customer Service skills
Exceptional ability to work well in a team environment
Strong ability to prioritize assignments in a challenging fast paced environment
Excellent organization skills and attention to detail
Working ability to solve problems
Working knowledge of Microsoft Office
Working ability to operate standard office equipment
Good written and oral communication skills