Department:  Mayor’s Office  

Reports To:    Mayor                                                

FLSA:            Exempt

Summary:

The position of Administrative Assistant to the Mayor is to provide a liaison approach from within the administrative office to departments and citizens of the City.  With the numerous responsibilities of scheduling, and communication, the Administrative Assistant is a direct reflection of the Mayor.

Position Responsibilities (include but are not limited to the following):

• Issues press releases to the news media
• Meets with employees, citizens, and external contractors
• Attends outside business functions
• Acts as the liaison between the Mayor’s Office and Department Heads and City Council Members
• Performs Public Relations duties for the Mayor’s Office
• Answers incoming phone calls and greets citizens
• Schedules appointments for the Mayor
• Maintains office supplies
• Maintains files
• Types corresponding letters and memorandums
• Prepares proclamations
• Prepares department payroll
• Processes financial claims

Knowledge, Skills, and Abilities Required:

• Considerable knowledge of policies, procedures, and practices that impact the department
• Considerable ability to work well with others and to assist others cooperatively and courteously
• Considerable knowledge of Microsoft Office
• Working ability to prioritize assignments
• Excellent organizational skills
• Excellent written and oral communication skills
• Working ability to operate standard office equipment
• Detailed oriented and able to multi-task

Minimum Qualifications:

Education/Training:  Associates Degree and/or 2 years of administrative experience

Working Conditions: Office setting.

Physical Requirements:

• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to sit for extended periods of time.
• Must have finger dexterity required to manipulate objects and use a keyboard.
• Ability to extend hand(s) and arm(s)

How to Apply: Here is the Online Application